COPPA Compliance Statement
This platform is fully compliant with the Children's Online Privacy Protection Act (COPPA).
We do NOT collect personal information from children under 13 without verifiable parental consent. All student data is managed by the school with appropriate parental notification and consent.
No targeted advertising • No data selling • No behavioral tracking for commercial purposes
Privacy Summary
What We Do:
- Protect student privacy as our top priority
- Use data only for educational purposes
- Allow parents to control their child's information
- Keep all data secure and confidential
What We DON'T Do:
- Sell or share student data with third parties
- Use data for advertising or commercial purposes
- Track students outside of school activities
- Collect unnecessary personal information
Information We Collect
| Type of Data | What We Collect | Why We Need It | Who Can See It |
|---|---|---|---|
| Basic Account Info | Name, Class, Student ID | To identify users and organize by class | Teachers, Admins, Parents |
| Educational Content | Posts, Comments, Assignments | For learning and school communication | School Community (moderated) |
| Usage Data | Login times, Activity patterns | To ensure safety and platform improvement | Teachers, Admins only |
| Safety Data | Reported issues, Moderation logs | To maintain a safe environment | Admins, Teachers, Parents (when relevant) |
Important: No Sensitive Data Collection
We do NOT collect: Social Security Numbers, Financial Information, Health Records, Home Addresses, Phone Numbers, or any data not directly related to school activities.
How We Use Your Information
Educational Purposes Only:
- Facilitating classroom discussions and projects
- Sharing school announcements and events
- Enabling teacher-student-parent communication
- Celebrating student achievements
- Organizing school activities and events
Safety & Security:
- Monitoring for inappropriate content or behavior
- Preventing cyberbullying and harassment
- Ensuring COPPA compliance
- Maintaining a safe learning environment
Platform Improvement:
- Understanding how students use educational features
- Improving user experience for learning
- Fixing technical issues and bugs
- Adding new educational features
Your Privacy Rights
Right to Access
Students and parents can request to see all data we have collected.
Right to Correct
You can ask us to fix any incorrect information in your account.
Right to Delete
Parents can request deletion of their child's account and data.
Right to Restrict
Parents can limit how their child's data is used within the platform.
For Students Under 13:
Your parents/guardians have additional rights to control your data. They received notice when your account was created and can request changes or deletion at any time.
Data Sharing
Within The School Community:
- Teachers: Can see their students' posts and activities
- Administrators: Can access all platform data for safety and management
- Parents: Can see their own child's activities upon request
- Students: Can see approved posts from their school community
Outside The School:
We Do NOT Share Data With:
- Advertising companies
- Social media platforms
- Marketing companies
- Data brokers
- Any commercial third parties
Legal Requirements Only:
We may share data only when required by law, such as:
- Court orders or legal subpoenas
- Safety emergencies involving student welfare
- Compliance with education regulations
Data Security
How We Protect Your Information:
- Encryption: All data is encrypted during transmission and storage
- Access Controls: Only authorized school personnel can access student data
- Regular Monitoring: We continuously monitor for security threats
- Staff Training: All staff are trained on privacy and security protocols
- Regular Backups: Data is backed up securely to prevent loss
Account Security:
- Strong password requirements
- Automatic logout after inactivity
- Login monitoring for suspicious activity
- Regular security updates and patches
Parental Rights & Controls
Parents Can:
- Review all data collected about their child
- Request correction of inaccurate information
- Request deletion of their child's account
- Refuse permission for certain activities
- Withdraw consent for their child's participation
- Receive copies of their child's data
How to Exercise These Rights:
Contact Us
Email: privacy@thebaseschool.org
Phone: 9259566487
In Person: Visit the school office with photo ID
Response Time: We will respond within 2 business days
Data Retention
How Long We Keep Data:
- Student Posts & Activities: Until graduation or account deletion
- Safety/Disciplinary Records: As required by school policy
- Academic Work: Until the end of the school year + 1 year
- Login/Usage Data: 90 days maximum
Automatic Deletion:
- Passed students' accounts are deleted after 1 year
- Inactive accounts are removed after 2 years
- Temporary files are deleted daily
- Backup data follows the same retention schedule
Cookies & Tracking
Essential Cookies Only:
We use minimal cookies necessary for the platform to function:
- Session Cookies: To keep you logged in safely
- Security Cookies: To prevent unauthorized access
- Preference Cookies: To remember your settings
No Tracking Cookies:
We do NOT use cookies for advertising, behavioral tracking, or any commercial purposes. All cookies are deleted when you close your browser or log out.
International Privacy
If you access our platform from outside [Your Country], please note:
- Your data may be processed in India
- We comply with applicable international privacy laws
- Cross-border transfers are secured and limited
- You retain all privacy rights regardless of location
Policy Updates
We may update this privacy policy to reflect changes in our practices or legal requirements.
When We Update:
- Parents will be notified by email
- Students will see notifications on the platform
- Major changes require renewed parental consent
- You can always access the current version here
Notification Period: We provide at least 30 days notice before any significant privacy policy changes take effect.
Privacy Questions or Concerns?
Data Protection Officer: [Name]
Email: contact@thebaseschool.org
Phone: 9259566487
Office Hours: Monday-Friday, 8:00 AM - 4:00 PM
Address: Dewalchaur Haldwani
For Technical Issues: Contact your teacher or IT support
For Urgent Safety Concerns: Contact school administration immediately
Legal Compliance
This privacy policy complies with:
- COPPA - Children's Online Privacy Protection Act (USA)
- FERPA - Family Educational Rights and Privacy Act (USA)
- GDPR - General Data Protection Regulation (if applicable)
- State Privacy Laws - Uttarakhand education privacy requirements
- School District Policies - Local privacy and safety policies
Regulatory Oversight:
Our privacy practices are subject to review by education authorities and privacy regulators. We maintain detailed records of our compliance efforts.
Last Updated: August 29, 2025
Effective Date: August 29, 2025
Version 1.0 - Initial Release
Next Review Date: August 29, 2026